Legal Secretary - MATERNITY LEAVE

  • Company: Confidential - 209414281
  • Job Location: Republic of Ireland - Ireland
  • Date: January 30, 2019 05:03
  • Employment Type: contract
  • Experience: Any
  • Job Functions:

Job summary

Are you an experience Legal Secretary?

Are you available immeidately?

Are you able to work on a 6 month materntiy leave contract?

My client based in Dublin 2 are looking for an experienced Legal...

Job description

Are you an experience Legal Secretary?

Are you available immeidately?

Are you able to work on a 6 month materntiy leave contract?

My client based in Dublin 2 are looking for an experienced Legal Secretary to join their proeprty team for a 6 month maternity leave contract.

You will be required to:-

* Coordinate and maintain effective office procedures and efficient work flow; comply with policies and procedures set by employer; establish and maintain harmonious working relationships with supervisors, co-workers and clients.

* Work as an effective member of the designated administrative team; provide cover during absence, pick up telephone calls for the group.

* Responsible for maintaining the highest level of confidentiality of all client and Firm information, records and files, both within and outside of the Firm.

* Day to day diary management for partners and associates; schedules meetings, arranges business itineraries and coordinates travel arrangements.

* Communicate effectively with clients, making and taking calls as necessary. As and when requested, sorts and reads incoming emails and documents from clients for partners and associates in their absence and files appropriately for necessary action.

* Types (audio and copy) and composes general correspondence, documents, memos, faxes, reports, PowerPoint presentations etc. from various sources (e.g., handwritten, notes and tape dictation.) Responsible for accuracy and clarity of final copy and ensures all work is returned in a timely manner.

* Utilises the Firm’s computer systems and software applications effectively as well as establishing and maintaining filing and records both in hard copy and in electronic format.

* Enters the relevant partner’s or associate’s time on a daily basis into Keyhouse and ensures all time entries are finalised with Accounting Department by month-end deadlines.

* Co-ordinates the billing process for relevant partners and associates.

* Arranges with Accounts Department for petty cash advances and reimbursement requests for out of pocket expenses. Also requests the payment of invoices or cheques to be drawn to appropriate client/matter numbers.

* Maintains an up-to-date version of secretarial handover notes for each designated partner or associate.

* Provides reception cover when required to ensure constant reception coverage at all times.

* Undertakes any other ad hoc secretarial or administrative duties as requested.

Main requirements:

* Highly effective organisational skills, able to initiate plans and structure work.

* Excellent team player and demonstrate co-operation when helping others.

* Ability to organise and prioritise workload effectively in order to meet deadlines.

* Maintain good attendance and punctuality record.

* Excellent technical ability using the Firm’s computer system and software applications to trouble-shoot.

* Demonstrates awareness of providing a quality service and perform an accurate self review of work undertaken.

* Ability to liaise professionally and effectively with clients.

* Flexibility to work additional hours as required.

* Experience of Interwoven, Elite Enterprise (and Webview) Deltaview, MS Word, Excel, PowerPoint and Outlook.

* Experience of email management and billing.

For more information please contact Niamh at Jacksonstone on 01 (phone number removed) quoting CV for reference.

At Jacksonstone we endeavour to contact all candidates who apply to us directly, however, from time to time due to large volumes of applications we may not respond to you as quickly as hope. We will upload your information to our database and may contact you by telephone, post, text or email should we have any suitable roles matching you skillset. Your information will be stored on our database for a period of 3 years after our last communication upon which time we will contact you prior to removal of your details. You may opt out at any time by replying “unsubscribe” and if you wish to have all personal information removed from our database by responding “delete” to any communications we send. In applying for a role you are giving us consent to do so unless you request us not to in writing.

Established in 1999 we recruit throughout Wicklow, Wexford and Dublin. Jacksonstone Recruitment span across a diverse range of clients from local SME clients to large multinational corporations in many sectors including Office Staff, Accountancy & Finance, Financial Services, Sales & Marketing, Customer Service, Retail, Production & Manufacturing, Biotechnology, Pharmaceutical Life Science, Supply Chain, Logistics, Quality Control, QC Analysts, Biochemist, Temp jobs, Contract vacancies and Permanent roles. See our website (url removed) for details of all our open jobs.

Jacksonstone Recruitment Ltd. is registered in Ireland.

Company Registration No. 306084